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Fire Chief

Lebanon, Oregon

THE POSITION 

Reporting directly to the Board of Directors, the Fire Chief serves as the Chief Executive Officer for the District and provides executive level leadership to the District and strategic planning support to the Board of Directors in the development of shortand long-range plans and policies to ensure operational readiness, effective administrative programs and financial stability of the District. The Fire Chief is also responsible for the overall direction of the District, the management, planning, organizing, and overseeing all fire suppression, prevention, investigation, emergency medical services, and all administrative functions and technical operations within the District including planning, policy development, recruitment of personnel, purchase of equipment, preparation of budget estimates, control of expenditures, funding analysis and recommendations, capital program management, and legislative and citizen liaison. The Fire Chief consults with the Board of Directors on the development of policy and planning, and serves as the District’s representative at the city, county, regional, state and federal level. 

Other Main Responsibilities Include: 

➢ Respond to emergencies and calls for assistance. Assume command of fire or other emergency response situations when appropriate. Serve as Duty Chief on rotating basis. 

➢ Supervise the performance and safety of assigned firefighting and emergency medical personnel and determine the necessity for additional resources at the scene of an emergency incident. 

➢ Plan and direct all operational, administrative and technical activities within the District. Identify and provide direction of all necessary actions to improve District. 

➢ Develop, oversee, and ensure the implementation of all District policies, guidelines and directives. Assist in the development of strategic goals for the District. Develop operational goals and plans to support the strategic planning process. 

➢ Supervise the financial functions of the District and oversee all fiscal and budgetary operations. Annually prepare and present to the Board a proposed budget and budget message, setting forth proposals for the District during the next fiscal year. Control expenditures within budget appropriations; continuously plan and act to contain costs and increase effectiveness. Ensure that policies and procedures are in place to facilitate and maintain the collection, storage and reporting of accurate financial information. 

➢ Identify and actively pursue applicable grant funding opportunities. 

➢ Maintain appropriate inter-governmental and departmental coordination, establishing mutual aid agreements as needed, requiring the effective application of political acumen, diplomacy, tact and integrity in building coalitions within the community among a wide range of persons and groups, including elected officials, municipal and government agencies and other fire service agencies. 

➢ Monitor the facilities and equipment within the District to ensure proper maintenance and reliability of equipment, apparatus, buildings and other facilities; oversee the operation of equipment and apparatus specifications and the calling for bids; approve related purchases as authorized. 

➢ Serve as the District’s representative on various committees and organizations relating to regulatory and legislative initiatives, industry standard and improvements, exchanges of information, public relations and other similar activities. Maintain excellent public relations by using appropriate judgment and communicating courteously with the media, other fire departments, agencies, city and local governments, and citizens while fostering a positive public image for the District. 

➢ Provide negotiation and ongoing administration of collective bargaining agreements. Assure the timely investigation and resolution of employee relations and job-related concerns. Recommend and/or review and approve the performance and disciplinary decisions of all subordinate personnel in accordance with the policies and guidelines of the District. Advise and inform the Board of Directors regarding labor and employee relations issues.

 

OPPORTUNITIES & CHALLENGES 

Strategic Plan 

The District has a well-established strategic plan that has been guiding the direction of the fire department. The new Fire Chief will be tasked with leading the District in the continued implementation of this plan. Experience in strategic planning and management will be necessary for their success. As well, the City of Lebanon has a robust 20-year plan that is an important adjunct to the District’s mission. It is imperative that the new Fire Chief continue the active participation of the District with this important partner. 

Staff Development 

Lebanon Fire District is a relatively young organization both as it relates to age and service experience. There has been an influx of new personnel, career and volunteer, in the last few years. As a result, most of the officers are relatively new to their positions. The next Chief will need to recognize the affect this has on day to day operations. Mentoring (with achievable goals and objectives) and tolerance (a manageable workload) will be key attributes that the Fire Chief will need to possess to be an effective leader within the District. 

Staff/Community Relationships 

Lebanon Fire District is currently functioning well with skilled and enthusiastic staff throughout all levels of the organization. The new Chief needs to recognize the competence of the staff and continue to let these people shine. There is no need to micromanage or initiate sweeping changes. A culture of mutual respect has been established both internally and externally and the new Chief is expected to be the leader in continuing this value. It will be imperative for them to recognize that this is based on maintaining an environment that values transparency, collaboration, communication, trust and confidence. An outgoing personality and the ability to foster relationships, both within and outside of the organization, and building upon these relationships, will be key to their success. 

Growth 

Lebanon Fire District is and will be facing growth that is occurring in the area. The region has transformed from a fledgling logging community to a thriving, diverse community with industry, education and health care at the core of its identity. The Fire Chief will need to be skilled in forecasting the needs for fire and EMS services as a result of this. Strategic planning and financial management (see below) will be key to these efforts. In particular, the increase in EMS activity, especially as it relates to out of area transports, will need to be addressed. Partnerships with the hospital and neighboring fire departments will be paramount to dealing with this rising service demand

Finance 

Lebanon Fire District is financed primarily by voter approved property taxes. The new Fire Chief will need to be knowledgeable of these funding mechanisms as it relates to Oregon law and continue to market the value of the fire/EMS service to the community. A conservative approach to finances has been a priority as evidenced by a healthy operating reserve. Balancing this philosophy with the needs to meet current levels of service while preparing for increased demands and capital expenditures will be a priority. The District needs a new headquarters station and is exploring the feasibility of a bond election later this year or early next year. Experience with bond financing and station construction is highly desired.

IDEAL CANDIDATE 

Education and Experience: 

A bachelor’s degree in fire science, public administration, management, or other closely related field, and a minimum of ten (10) years of progressively responsible administrative and supervisory experience with at least five (5) years at Battalion Chief or higher level in a career or combination organization is required. Candidates must possess or have the ability to obtain a valid Oregon Class C driver's license and possess a driving record that meets the District’s driving standards. The selected candidate must reside within a twenty (20) mile radius of the Main Station within six months of appointment. A master’s degree in leadership, management, business administration or a related field and completion of the National Fire Academy Executive Fire Officer program are preferred. 

Necessary Knowledge, Skills and Abilities: 

• Excellent executive leadership skills and a comprehensive knowledge of all facets of the fire service and EMS. 

• Experience as a Chief Officer in a similar sized (or larger) fire department with a history of progressive and proactive program development. 

• Experience working for a Board of Directors to build achievable goals that will take the District to the next level of service. 

• Experience working with partner agencies, cities, county, and fire departments to achieve efficiency and effectiveness in areas of mutual interest. 

• Political acumen and sensitivity to be effective within a broad range of interests. 

• Candidates must understand their role as the Chief Executive Officer and balance their position as an ‘employee’ of the Board with that of being the ‘head coach’ for the staff and the ‘advocate/liaison’ to the community. 

• The Chief will be able to draw upon his/her career experiences in leading and implementing strategic planning processes and will interact effectively with the participating partners to help refine the vision for the future of fire and EMS services in the region. 

• A respected emergency-services professional who will bring a strong financial acumen and solid experience in budgeting and long-range financial planning. Experience with bond management and facility construction will be a key to their success. 

• Has a track record of fiscal responsibility, experience with financial statements and budgets, and is a strong financial manager with the experience to understand the business side of the fire services not only in budgeting and cost recovery, but the true cost of providing services.

• Exceptional written and oral communication skills which will be used to clearly communicate the policies and procedures established by the Board to District staff and citizens in a clear and concise manner. • Must possess strong leadership skills in guiding and mentoring staff. 

• The ideal candidate will lead by example setting the standard for all District members and must have a strong and confident presence, be a good listener, be accessible, and understand the importance of maintaining close and consistent communication with staff. 

• Skilled in strategic thinking and planning with the ability to communicate to all stakeholders.

• A track record for delivering results, building accountability for staff, and creating a positive working environment characterized by teamwork and innovation. 

• Willing and able to lead the District with passion and inspiration.

 

COMPENSATION & BENEFITS 

➢ $138,815 - $153,427 DOQ 

➢ Medical, Dental & Vision Insurance 

➢ VEBA Contribution 

➢ Oregon PERS Retirement 

➢ 10 Paid Holidays 

➢ Personal Holidays 

➢ Generous Paid Vacation & Sick Leave 

➢ Other Benefits Negotiable 

 

Lebanon Fire District is an Equal Opportunity Employer. All qualified candidates are strongly encouraged to apply by July 28, 2019 (first review, open until filled). Applications, supplemental questions, resumes and cover letters will only be accepted electronically. 

To apply online, go to www.prothman.com and click on "submit your application" and follow the directions provided. Resumes, cover letters and supplemental questions can be uploaded once you have logged in. 

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Posted: Jun 20, 2019,
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