By Bill Adams
"Apparatus Specifications: the Unseen World, Part 1" (January 2014) described strange happenings that can occur when writing fire apparatus specifications (specs).
It also illustrated peculiar behavioral patterns spec writers can develop when doing so. This part examines additional aspects of spec writing that are little known, seldom admitted, and hardly addressed. The intent is not to fault or criticize the buyer, seller, or spec writer. Purchasers should be aware that certain specification verbiage can result in consequences they may not anticipate or desire or be in a fire department's best interests.
Some departments are content inside their individual domains, with little concern about how other departments operate. Some don't care what kind of apparatus others purchase. Progressive departments, striving to become better educated and more knowledgeable, look "outside the village limits" when purchasing apparatus. Most want the best value for monies expended, and every vendor wants a sale. It doesn't always happen like that. Many times vendors decline to bid. Wonder why? Read the spec. Reading between the lines may reveal hidden agendas.
Top of the Line
Purchasers attempting to obtain the best product available often use the phrase "top of the line" in good faith. When a prospective bidder represents two apparatus manufacturers, a purchaser may only want to consider the "better" manufacturer. If more than one chassis manufacturer or various models of a particular chassis are available, purchasers again may opt for only the "best." The same applies to body materials. As an example, a spec may read, "If a bidder can provide multiple materials, only its top-of-the-line product will be considered." Although the purchaser's intent is admirable, it may be hard to achieve. Is it the buyer or seller who determines what constitutes a bidder's top-of-the-line product? What is the criterion for it? Top of the line is undefinable and immeasurable. Leave it and words such as better and best out of the document. Be specific in describing the product itself. It'll make life easier. Also be aware that vendor-influenced purchasing specifications may subtly include that same phrase just to eliminate some of their competition.
Method of Construction
To establish a level of quality and create a benchmark to compare various construction methods that may be proposed, purchasing specs should describe how an apparatus is to be fabricated. It is acceptable to specify a method with an established track record and proven reliability. It is equally acceptable to preclude one that has performed unsatisfactorily.
Again, use caution. When a spec meticulously specifies a construction method and is very component-specific and dimensionally detailed, it can, and usually does, reflect a preferred manufacturer. It's irrelevant if the document accidentally or intentionally incorporates favoritism. Prospective bidders know it exists. Obviously, the manufacturer will not complain when a department specifies that manufacturer's construction method.
Some vendors might still bid while taking an exception-providing exceptions are allowed. Be careful not to inadvertently discourage potential bidders by inserting a statement similar to, "Because all custom manufacturers have the capability to bend, shear, cut, and weld, exceptions will not be considered for the method of construction specified." That statement may be too restrictive for many manufacturers. They may decline to bid. That is detrimental to the competitive bidding process unless, of course, that is the spec writer's underlying intent. Bear in mind that vendors also read between the lines.
Body Materials
This article shows no preference for bodies constructed of aluminum, stainless steel, galvanized steel, fiberglass, o